Stitch or staple?

How to correctly number the pages of a document when filing?

  • We put Arabic numbers on the sheets
  • For this we use a simple pencil
  • Put the numbers in ascending order
  • We number sheets, not pages (documents can have their own numbering)
  • Place the page number in the upper right corner, without touching the text of the document.
  • Applications are numbered in general order
  • We number the letters as follows: put the number on the envelope, and only after that we number the sheets contained in the letter
  • Several volumes of documents are numbered separately
  • Applications allocated to a separate volume are also numbered separately
  • If the documents are drawn up on a large-format sheet, then put the number in the upper right corner, fold it and file it under one edge
  • For the individual fragments indicated in the document (for example, checks), we draw up an inventory, and number this document in general order.

How to correctly lace and number a journal: sample

  • The logbook is bound using hardcover. This is necessary to maintain the proper appearance of the document for a long period of storage.
  • Documents are numbered.
  • The logbook is stitched with regular coarse thread without complying with any regulatory requirements.
Как правильно прошнуровать и пронумеровать журнал учета: образец
How to properly lace and number a journal: sample

For firmware you can use the following materials:

  • bank twine
  • regular thread No. 10 (stitched with a large number of stitches)
  • thin long lace
  • raw or stitching thread
  • the bound document is sealed to protect records from outside interference

Logbook firmware process:

  • prepare three holes with a hole punch or awl (make holes on the left in the margin of the magazine)
  • insert the thread from the back of the magazine binding into the outer hole
  • bring the thread to the front side and pull out the edges, aligning them
  • insert the ends of the threads (the segment should be 6-8 cm) into the hole that is located in the center and pull it to the back side
  • when using a thread that is not strong enough, repeat the procedure
  • we tie the ends of the threads with a knot from the back side, grabbing the central thread that passes through the outer holes
  • glue the ends of the threads to the magazine, and glue a small square piece of paper on top, on which the responsible person signs and signs
  • indicate the firmware date

How to flash a folder with 4 holes: diagram

  • A more reliable way to stitch documents is with four punctures. We make 4 holes. We sew from the hole located second from the top. We insert the needle into the upper puncture, return to the second hole in the upper part, and then to the third. Through the fourth puncture we send the needle to the back of the document.
  • It remains to insert the needle into the third hole from the front side. The picture below will tell you how to stitch documents using four punctures.
Stitch or staple?
How to flash a folder with 4 holes: diagram

What you should pay attention to:

  • we carry out the firmware strictly vertically and observing symmetry
  • holes in documents should be located along the left margin
  • the border from the edge of the sheet is 1.5-2 cm
  • the needle is inserted for the first time from the back of the document
Делаем отверстия
Making holes

How to flash a folder with documents?

The process of flashing a folder with documents is shown in the video.

How to staple documents for the tax office: rules, sample

  • number of sheets in one firmware – no more than 150
  • documents are stitched in such a way that dates and visas remain legible
  • the tax inspector may need a copy of the document, so it is necessary to staple the papers in such a way that scanning or other copying does not require breaking the firmware
  • all sheets in the document are numbered (numbering starts from one: 1, 2, 3)
  • Documents are stitched using the 2-4 puncture method. The thread is brought out to the back side and tied.
  • A piece of paper (its size is 3×5 cm) with a certification inscription and seal is glued to the knot.
Stitch or staple?
How to staple documents for the tax office

How to sew a case?

Watch the video to see how to properly file a case.

How to sew documents on a corner: diagram

Sometimes it is necessary to stitch a document by the corner. How to do this correctly, watch the video.

What thread should I use to stitch documents?

  • If you don’t take the filing of documentation seriously, then the papers prepared for delivery may simply be returned to you with the requirement to completely redo the firmware. Therefore, it is advisable to familiarize yourself with the rules of stitching and the basic requirements before serious errors are made in the firmware of documents.
  • Another option to solve the problem is to turn to professionals. If you don’t have time to study the issue of firmware documentation, then you can entrust this to the specialists of a printing company. It will take 10-30 minutes to stitch documents with a plastic or metal spring with a cover.
  • But there is a certain risk in entrusting your documents to a third party: the papers may contain trade secrets.
  • Therefore, you should carefully read the instructions once on how to stitch documentation of various formats using regular threads or a stapler.
Какой нитью сшивать документы
What thread to stitch documents with
  • The documentation is sewn together with bank twine, thin Mylar tape or stitching threads. But if there are no such threads, then ordinary harsh threads will do.
  • 2-3 sheets are sewn together with regular thread. It needs to be folded in half for strength. The stitching process begins with holes being made in the sheets. The stitching is done from the back side of the sheets assembled together.
  • The needle is inserted into the middle hole first. It is better to use dual firmware. When the stitching is completed, the needle and thread are inserted into the central hole and brought out to the back of the assembled documents. The remaining end of the thread must be tied in a knot.
Stitch or staple?
The documentation is sewn together with bank twine, thin Mylar tape or stitching threads

How to stitch documentation with thread

Preparing accessories:

  • needles with thread of suitable thickness
  • documents that need to be stitched
  • an awl or other tool for making holes in paper
  • organization seal
  • stationery glue

We stitch the document in 3 stages:

  • Preparing papers for stitching. To do this, you need to arrange them into groups
  • Check if the numbering is correct
  • Sew
  • We draw up an accompanying inscription.
  • We are preparing an internal inventory.
  • We certify the finished work
Готовим документ
Preparing a document

For a bound package of documents the following is allowed:

  • skip the stage of document systematization
  • distribute documents without numbering
  • it is possible to submit documents without a certification
Прошитые документы заверяются
Bound documents are certified

Stage 1:

  • We arrange the papers as they should be located in the document. We number each page with numbers in the upper right corner. For this we use a simple pencil.
  • We make punctures. If our document is made up of several sheets, then a puncture can be easily made with a needle and thread. We pierce a multi-page document with an awl or use a sharp nail. To facilitate the process of piercing the paper, take a hammer.
  • How many holes should I make? This depends on the requirements of the organization that is requesting the documents. The punctures should be evenly spaced along the left margin. Holes are made in the middle of the sheet, the distance between them is 3 cm.
На прошитые документы клеится лист бумаги. на нем ставится печать, подпись и дата
A sheet of paper is glued onto the bound documents. It is stamped, signed and dated
  • Five holes are made for particularly important documents. This is the most reliable way to protect papers from substitution.
  • We certify the document: prepare a piece of paper measuring 4 by 5-6 cm. We indicate on it the number of sheets stitched in numbers and in words. We add here the position, surname, first name and patronymic of the person who certifies the documents.
Правильно прошитый документ
Correctly bound document: back side
  • Apply glue and place this sheet on the place where the knot is located and the threads meet. We take the short ends of the threads beyond the leaf so that they hang freely. The document certifier signs. If there is a stamp or it is necessary on the document, then we put a stamp. Here you should not just sign or put a seal, but do it in such a way that part of the signature and seal extends beyond the border of the pasted sheet.

Rules for stapling GOST documents

  • If you need to staple office papers on several sheets, then first of all you need to familiarize yourself with the regulations. Of course, the first thing that comes to mind is glue or a stapler. Multi-page documents cannot be pasted. But how do you sew them together? After all, incorrect firmware can result, at a minimum, in a refusal to register an authority requiring you to provide a package of documents.
  • What to do if there is no set of rules and samples, and it is impossible to stitch papers as it turns out, and not as it should be. Despite the fact that there are no clear instructions regarding the binding of documentation, it is necessary to focus on the specific requirements of the authority that requests information in the form of a bound package of documents.
  • It will also be useful to familiarize yourself with the general recommendations for flashing documents that consist of more than one sheet. They are collected in a brochure or guidelines for 2009. There is also a brochure for 2004. It is more suitable for registering LLC documentation.
Stitch or staple?
Rules for stapling GOST documents
  • The methods of stitching sheets described in the brochures refer to documentation that must be stored for more than 10 years.
  • Stitching of multi-page documents is done using a regular needle and thick thread. But how to learn how to properly flash enterprise documentation? After all, this skill will come in handy more than once throughout your bureaucratic or entrepreneurial career.

What documents are stitched?

  • Personnel documentation based on the results of the current year
  • Accounting documentation
  • Incoming and outgoing documentation of the clerk
  • Tax documents
  • documents for submitting reports to the Pension Fund
  • documents to various departments of the bank
  • tender documents
  • copies of statutory documents
  • documents when concluding particularly important agreements
  • profit books
  • notarized copies and translations
  • when preparing documentation for archiving
Какие документы подшиваются
What documents are filed
  • It is customary to stitch a package of documents with a needle and thread. This allows you to maintain their integrity: in this type of paper it will be difficult to replace, which is very important today.
  • Sometimes it is allowed to use a stapler to staple documents. The ideal option is to use special equipment.
  • Accountants of many organizations are switching to working with accounting programs. They do not need to be duplicated on paper. There is online accounting for this. Electronic documents signed with a digital signature have the same legal significance as paper documents (for example, invoices).
  • But, despite the ease of working with documentation in digital format, we will have to deal with the usual paper documentation for a long time, and the preparation of some documents is required now.

Office documentation has different meanings. Documents differ in the thickness of the file and the shape of the sheets. That is why there are several ways to flash documentation.

Брошюровочная машина
Stitching machine

What external differences can there be in the stitched objects:

  • a document that consists of 2 or more sheets of A4 format
  • accounting documents, including cash documents, consisting of different numbers of documents, are stored in cardboard boxes

Manually stitching documents with 3 holes: diagram

  • Using an awl, make three holes. There should be a distance of 3-5 cm between them.
    We insert the needle through the middle puncture on the back side of the sheets gathered together, leaving a piece of thread more than 7 cm.
  • We bring the needle to the front side through the hole located at the top. We pull the needle and thread through the bottom hole on the back side.
  • We pass a needle through the front side into the middle puncture. Now the thread can be cut, leaving a length of at least 7 cm.
  • We have two remaining threads: in the upper hole and in the middle. Let’s connect them together.
    Prepare a rectangular leaf and glue it onto the resulting knot.
Как прошить документ в три дырки
How to stitch a document with three holes

Firmware for archive documents

You will learn about the features of flashing documents for the archive from the video.

Stapling documents with a stapler

How to staple documents using a stapler – watch the video.

Stitch or staple?

Until now, many employers do not know how to correctly file notification forms for the conclusion or termination of contracts. Today we will analyze this topic point by point so that no one else has any questions.

The most important thing I would like to draw your attention to is that notification forms cannot be fastened together (with paper clips), they must be sewn together (with thread)!

How to do it correctly:

You need to staple documents if you have two or more sheets.

For example, if you have a notification form on three sheets.

  1. The sheets are fastened with threads in the center from the left edge;
  2. On the back side of the last sheet, in the place where the sheet is stitched, a small white sheet is glued over the threads. This is done so that the sheet cannot be replaced or removed;
  3. On top of the pasted sheet is written: “Sewn and numbered (number) of pages.” The number of pages is written in both words and numbers. The CEO’s signature is not required.
  4. A stamp is placed on top of the pasted sheet.

You must staple the document so that the inspector has no doubt that additional sheets can be added to the document if desired.

If you doubt whether you have correctly filed the notice sheets on the conclusion or termination of contracts, then contact our specialists for help.

They will help you:

  • fill out notifications in accordance with the law;
  • sew sheets;
  • will promptly submit notifications to the Ministry of Internal Affairs.

You can leave your application in the form below or call us at: 8 812 640 95 04
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with respect, Alliance TM.