Purchase of paper for office equipment under 44-FZ in 2021

Paper warranty period or quality guarantee

Product shelf life Unlike the warranty period, shelf life is a more objective concept and represents the period of time after which the product is considered unsuitable for its intended use.

As a rule, the concept of “shelf life” refers to consumed goods. The concept of “service life” is applied to durable goods.

Their essence and purpose are quite close, therefore, further in the text when indicating one concept, I will mean the other at the same time (conditionally, of course, if this does not contradict the essence of the concept).

By default, it is considered that establishing an expiration date is the right of the manufacturer, and not his obligation, however, legislation may provide for an obligation to set such a period for certain types of goods. And for most products this is true. For example, paragraph 4 of Art.

The product that is the subject of this request for quotation must be supplied in accordance with the requirements for technical characteristics, functional (consumer properties) and quality of the supplied product established by this technical specification, namely, it is necessary that the paper is not used, did not contain torn or wrinkled sheets, traces of dirt, the edges were evenly trimmed.

Requirements for product safety, packaging and shipment: The product must meet quality safety requirements for human life and health, as well as other certification requirements, safety, sanitary standards and regulations, state standards and other mandatory requirements, established in accordance with the legislation of the Russian Federation and approved for this type of product, do not have packaging defects that ensure the safety of the goods during transportation and storage.

Consumer Protection Law)

  • When replacing a component or component of a product, the warranty for the new product or component begins again, i.e. from the moment the goods are returned from repair (clause 4 of Article 20 of the Law on the Protection of Consumer Rights)
  • The warranty period is calculated in units of time: years, months, days; and other units of measurement, depending on the functions and purpose of the product: kilometers, meters, etc. (clause 3 of Article 5 of the Law on the Protection of Consumer Rights)
  • Information about the warranty period for the product is indicated in the warranty card, in the receipt or in the sales contract. The manufacturer’s warranty is usually stated in the technical documentation for the product.

Consumer rights lawyer in St. Petersburg Tel. 7 (812) 989-47-47 (24/7) Free consultation by phone Product expiration date. Product service life and warranty period.

Selecting a procurement method

You can purchase office paper either through competitive purchasing methods or from a single supplier. If the supply of paper for office equipment is planned for an amount not exceeding 300,000 rubles (according to clause 4, part 1, article 93 44-FZ) or 400,000 rubles (according to clause 5, part 1, article 93 44-FZ), then the customer organization has the right to enter into an agreement with a single supplier.

From July 31, 2021, the maximum price for paper orders under clause 5, part 1, art. 93 44-FZ: the limit will increase to 600,000 rubles.

For the purchase of paper products from a single supplier, there is one more important nuance: from 03/01/2021, all federal-level customers and office paper suppliers are required to enter into agreements on the EAT “Beryozka” trading platform. For regional and municipal customers this is not yet an obligation, but they have the right to use the Unified Trade Aggregator to purchase paper.

The choice of a competitive ordering method depends on OKPD2 – office paper refers to the auction list approved by Government Order No. 471-r dated 03/21/2021. This means that the order of such products must be carried out through an electronic auction (Part 2 of Article 59 44-FZ).

You can purchase paper products not only through an electronic auction, but also through an electronic request for quotation, an electronic request for proposals, or from a single supplier. This means that according to the OKPD2 code for paper for office equipment – – it is permissible to use all procurement methods, except for competitive procedures.

If the product is included in the auction list, then an electronic auction must be held. There are restrictions on the amount for requesting quotations: the initial maximum price for such a purchase should not exceed 500,000 rubles. A request for proposals can be carried out only in two cases: on the grounds specified in Part 2 of Art. 83.1 44-FZ, or based on the results of auction procedures declared invalid (Part 4 of Art. 71 44-FZ).

Warranty obligations on the part of the supplier for office paper according to the legislation of the Russian Federation

Hello, in this article we will try to answer the question “Warranty obligations on the part of the supplier for office paper under the legislation of the Russian Federation.” You can also consult with lawyers online for free directly on the website.

The warranty period for the product is established by the manufacturer. The actual warranty period for the product is indicated in the warranty card, which is given to the Buyer at the time of delivery of the product. The terms of the warranty are described in detail in the warranty card.

Let’s give an example: the warranty on the phone is 1 year, during the first year warranty repairs were carried out, but during the second year of operation the defect appeared in the phone again. Important ШТ 24033 298.

The fact is that oral advertising statements sometimes relate to specific information about the company, and the guarantor will have to answer for false or unreliable information in accordance with Art. 12 of the Law. Ultimately, all terms of the contract that do not comply with the provisions of the Law and limit the rights of citizens are considered invalid.

During the warranty period, the customer has the right to demand an exchange of the product, compensation for the price paid, or restoration work at the expense of the seller. Typically, warranty periods are set in units of time. Usually, the warranty is calculated in units of time: days, months, years.

It should be noted right away that there is no legal obligation to establish a warranty period for office supplies, this means that such a period is set at will.

Delivery of the Goods is carried out by the Supplier by transferring the Goods to the Customer at the address: Republic of Bashkortostan, Arkhangelsk district, Arkhangelskoye village, Sovetskaya st., 40 3.2.

Delivery of the Goods is carried out by the Supplier’s transport to the Customer’s location at the address: Republic of Bashkortostan, Arkhangelsk district, Arkhangelskoye village, Sovetskaya st., no.

Warranty period for office paper – legalists

By agreement with the consumer, it is possible to produce paper rolls with a diameter of up to 1100 mm. 1.2.5.

Examples of symbols: offset paper N 1 of the highest grade with a weight of paper with an area of ​​1 m 70 g of machine smoothness with an optical brightening agent: Paper N 1 BC 70 MG OOV GOST 9094 The same, first grade with a weight of paper with an area of ​​1 m 70 g calendered without optical brightener:

Paper N 1 1с 70 К GOST 9094 The same, the first grade with a weight of paper with an area of ​​1 m 120 g, calendered with an optical brightening agent, intended for sheet-fed printing in several sheet passes: Paper N 1 1с 120 К ООВ ЛП GOST 9094 The same , premium grade paper weight with an area of ​​1 m 160 g of machine smoothness with an optical brightening agent, intended for sheet-fed printing in one sheet pass: Paper N 1 BC 160 MG OOV MLP GOST 9094 1.3. Characteristics 1.3.1.

Product safety requirements: product safety requirements are established in accordance with the standards and technical specifications of the manufacturer, regulatory legal acts, standards, norms and regulations of the Russian Federation for the type of product supplied.

The product must be new, in the manufacturer’s original packaging, excluding possible damage to the product during transportation and storage, not used, free from manufacturing defects, and not damaged. 7. Requirements for packaging of goods: packaging of goods and cargo containers must ensure the safety of goods during transportation, during loading and unloading operations to the final place of operation and storage.

Packaging and labeling of goods must comply with the requirements of GOST 17527-2003 “Packaging.

Terms and definitions”, GOST 14192-96 “Marking of cargo”, imported goods – international packaging standards.

Product warranty period 2021


Attention A4, white offset paper, hard cover, on the cover – “Petersburg Metro” 347. note journal. persons inspection comp. O T SHT 684 50l., f. A4, white offset paper, TV. cover 348. audit journal

PC 3 50 l., f. A4, white offset paper, hard cover, on the cover – “Petersburg Metro” 349. movement magazine. trains and maneuver. works (DU-2) ШТ 360 80 l., f. A4, white offset paper, hard cover, on the cover – “Petersburg Metro” 350.

magazine DU-2d (depot) ШТ 810 80 l., f. A4, white offset paper, hard cover, on the cover – “Petersburg Metro” 351. magazine of sudden inspections ШТ 375 80 l., f.

A4, white offset paper, hard cover, on the cover – “Petersburg Metro” 352.
journal (book) of warnings (f. D-1) ШТ 240 80 l., f.

A4, white offset paper, hard cover, on the cover – “Petersburg Metro” 353. logbook for shunting movements.

Minimum warranty period for technically complex products Regarding technically complex products, the warranty period for them is most often set at a minimum of 1 year. A longer period for free repairs or the possibility of exchange is not excluded, but this is the right of the manufacturer itself.

Important The commitment period begins from the date of purchase unless there are other contractual terms. If the date of purchase of a substandard product is not specified, the warranty period begins from the date of manufacture of the item (Article 19 of the Law). Minimum possible period of validity of a shoe warranty contract The law has determined that the buyer has the right to make claims to the seller regarding defects in the purchased product throughout the entire warranty period.

GOST R 58106-2021 paper for office equipment. technical specifications from April 11, 2021 –

GOST R 58106-2021


OKS 85.060


Introduction date 2021-11-01

1 DEVELOPED by the Open Joint Stock Company “Central Scientific Research Institute of Paper” (JSC “TSNIIB”)

2 INTRODUCED by the Technical Committee for Standardization TC 157 “Wood pulp. Paper, cardboard and products made from them”

3 APPROVED AND ENTERED INTO EFFECT By Order of the Federal Agency for Technical Regulation and Metrology dated April 11, 2021 N 190-st


The rules for applying this standard are set out in
Article 26 of the Federal Law of June 29, 2021 N 162-FZ “On Standardization in the Russian Federation”
. Information about changes to this standard is published in the annual (as of January 1 of the current year) information index “National Standards”, and the official text of changes and amendments is published in the monthly information index “National Standards”. In case of revision (replacement) or cancellation of this standard, the corresponding notice will be published in the next issue of the monthly information index “National Standards”. Relevant information, notices and texts are also posted in the public information system – on the official website of the Federal Agency for Technical Regulation and Metrology on the Internet (www.gost.ru)

This standard applies to paper for office equipment (hereinafter referred to as paper) intended for black-and-white and color printing on dot matrix, inkjet, laser printers, fax machines and copying on duplicating equipment, including in the “Duplex” mode , as well as for printing publishing products.

This standard uses normative references to the following standards:

GOST 12.1.003
System of occupational safety standards. Noise. General safety requirements

GOST 12.1.004
System of occupational safety standards. Fire safety. General requirements

GOST 12.1.005
System of occupational safety standards. General sanitary and hygienic requirements for air in the working area

GOST 12.1.007
System of occupational safety standards. Harmful substances. Classification and general safety requirements

GOST 12.1.010
System of occupational safety standards. Explosion safety. General requirements

GOST 12.1.012
System of occupational safety standards. Vibration safety. General requirements

GOST 12.1.030
System of occupational safety standards. Electrical safety. Protective grounding, grounding

GOST 12.4.011
System of occupational safety standards. Protective equipment for workers. General requirements and classification

GOST 12.4.021
System of occupational safety standards. Ventilation systems. General requirements

System of standards in the field of nature conservation and improvement of the use of natural resources. Fundamentals

Protection of Nature. Hydrosphere. General requirements for the protection of surface waters from pollution

Rules for establishing permissible emissions of pollutants by industrial enterprises

GOST 166
(ISO 3599-76) Calipers. Specifications

Paper and cardboard. Determination of product moisture content in a batch. Oven drying method

GOST 1641
Paper. Packaging, labeling, transportation and storage

GOST 6658
Products made of paper and cardboard. Packaging, labeling, transportation and storage

GOST 7502
Metal measuring tapes. Specifications

GOST 7585.1
Paper and cardboard. Determination of machine direction and mesh side. Part 1. Methods for determining machine direction

GOST 8874
Paper. Methods for determining transparency and opacity

GOST 9327
Paper and paper products. Consumer formats

GOST 9582
Paper and cardboard. Static bending stiffness method

GOST 10354
Polyethylene film. Specifications

GOST 12605
(ISO 535-91) Paper and cardboard. Method for determining surface water absorption during one-sided wetting (Cobb method)

GOST 13525.5
Paper and cardboard. Method for determining intra-roll defects

GOST 14192-96
Cargo marking

GOST 21102
Paper and cardboard. Methods for determining sheet dimensions and skewing

GOST 26381
Flat pallets are disposable. General technical conditions

GOST 30113
(ISO 2470-77) Paper and paperboard. Method for determining whiteness

GOST 30115
(ISO 8791-1-86) Paper and paperboard. Method for determining roughness/smoothness (methods using air passage). General requirements

GOST 32546
(ISO 186:2002) Paper and paperboard. Sampling to determine average quality

GOST R 12.0.001
System of occupational safety standards. Fundamentals

Pulp, paper, cardboard. Standard atmosphere for conditioning and testing. Method for monitoring atmosphere and air conditioning conditions

Paper and cardboard. Determination of thickness, density and specific volume

Paper and cardboard. Determination of mass

GOST R ISO 11475
Paper and cardboard. Method for determining whiteness according to CIE. D 65/10° illuminator (daylight)

GOST R 52901
Corrugated cardboard for product packaging. Specifications

GOST R 55083
Paper. Determination of surface strength. Method of plucking with wax bars

Note – When using this standard, it is advisable to check the validity of the reference standards in the public information system – on the official website of the Federal Agency for Technical Regulation and Metrology on the Internet or using the annual information index “National Standards”, which is published as of 1 January of the current year, and according to the releases of the monthly information index “National Standards” for the current year. If an undated reference standard is replaced, it is recommended that the current version of that standard be used, taking into account any changes made to that version. If a dated reference standard is replaced, it is recommended to use the version of that standard with the year of approval (adoption) indicated above. If, after the approval of this standard, a change is made to the referenced standard to which a dated reference is made that affects the provision referred to, it is recommended that that provision be applied without regard to that change. If the reference standard is canceled without replacement, then the provision in which a reference to it is given is recommended to be applied in the part that does not affect this reference.

3.1 Paper for office equipment should be produced depending on the purpose and quality indicators of the following brands:

– A – for double-sided and single-sided full-color printing of documents and products of the highest quality in black-and-white and color copiers, printing devices, laser and inkjet printers at any print speed;

– B – for photocopiers, laser and inkjet printers with a printing and copying speed of no more than 180 copies/min, for black-and-white and color copying in single- and double-sided printing modes;

– B – for black-and-white copiers and printers with a printing and copying speed of no more than 100 copies/min in single- and double-sided printing and copying modes;

– C – for one- and two-sided black and white printing on copiers, laser and inkjet printers with average printing and copying speeds;

– C – for one- and two-sided black and white printing on photocopiers, laser printers with low printing and copying speeds (no more than 50 copies/min);

– D – for black and white printing on matrix printers.

3.2 Paper is produced in rolls and sheets.

3.3 The width of the paper roll is established by agreement between the manufacturer and the consumer. The maximum deviation in the width of the roll should not exceed ±1 mm.

3.4 The diameter of the roll should be (950±50) mm. By agreement with the consumer, it is possible to produce rolls of other diameters.

3.5 Sheets of paper are produced in A3 and A4 formats according to GOST 9327

Maximum deviations in sheet dimensions for grades A, B, B, C, C should not exceed ±0.5 mm, for grade D ±1.0 mm.

The maximum deviation along the sheet slant should not exceed 0.5 mm.

3.6 The symbol of paper must consist of the words “Office paper”, brand, weight of paper with an area of ​​1 m, and the designation of this standard.

An example of a symbol for paper for office equipment, grade A, weighing 1 m 80 g:

Office paper A, 80
GOST R 58106-2021 .

4.1 Characteristics

4.1.1 Paper quality indicators must comply with the standards specified in Table 1

4.1.2 The paper must be manufactured with surface treatment, optical brightening agent, machine smoothness.

It is allowed to produce paper of grades C and D without surface treatment.

4.1.3 The edge of the paper must be clean and even.

4.1.4 The paper gap should be uniform.

4.1.5 The paper winding density must be uniform across the entire width of the roll.

4.1.6 The paper must not have folds, wrinkles, holes, stains, waviness, burnishing or edge breaks.

In paper, subtle wrinkles, glaze, and stains are allowed that cannot be detected during the manufacturing process if the indicator of these intra-roll defects is determined according to GOST 13525.5
, does not exceed 1.0%.

4.1.7 The ends of the paper sheet in places of breaks must be firmly glued along the entire width of the roll without gluing adjacent layers. The width of the paper gluing area must be at least 10 mm. The distance from the edge to the place where the paper is glued on each side should not exceed 10 mm.

Places where paper is glued in a roll should be marked with colored signals visible from the end of the roll.

Do not allow the glued sheets to warp.

4.1.8 The number of glued places in a roll should be no more than one.

4.1.9 Different shades of paper in one pack are not allowed.

Table 1

How to collect and store waste paper

The waste paper that I recycle can be divided into three types: cardboard, books and miscellaneous.

Cardboard in my case is boxes for shoes, children’s toys, parcels and household appliances. I also pick up cardboard from the office where I work. This is usually packaging for furniture and computer equipment.

Miscellaneous – newspapers and advertising brochures from the mailbox, packaging for toothpaste, medicines and food products.

I hand over waste paper once every 2-3 months. I usually try to plan its removal so that I can collect more. If I know that three new computers with monitors will be delivered to the office this month, I’ll wait until I can pick up the boxes from the equipment.

Three computers for those who collect waste paper are:

  1. Three cardboard boxes each for monitors, cases, power supplies, motherboards.
  2. Boxes for processors, keyboards, mice.
  3. Booklets and instructions.

After work, I load it all into the car and take it home. The paper is still stored in the trunk. I bring the cardboard boxes onto the glassed-in loggia. When I have accumulated at least 20 kg – which looks like half the balcony – I load everything into the car and drive to the collection point.

Once I had to store waste paper in the entrance: a friend bought a kitchen in Ikea and gave me all the packaging cardboard. For a couple of days he just lay on the landing. That time I set a personal record and handed over 120 kg of waste paper for 480 RUR

This is how waste paper life begins on my balcony. Soon there will be a dozen more of these filled boxes

What documents must be stored?

The storage periods for papers are specified in the Federal Law “On Accounting” dated December 6, 2021 No. 402, as well as in the order of the Ministry of Culture of the Russian Federation dated August 25, 2021 No. 558. The rules apply to documents that can be divided into two categories: those that are in constant use throughout the reporting year and those that are subject to storage throughout the entire life of the enterprise. The first category includes the following papers:

  • Primary papers and registers in various areas.
  • Various reporting, including declarations, accounting, conclusions of audit companies.
  • Accounting policies, papers with data about the enterprise.

Question: Under what conditions can primary documents (bank statements, payment orders) be stored electronically and how can they be submitted for tax audits in this case? View answer

The storage period for this list of documents is determined depending on the purpose of storage:

  • For accounting (according to Article 29 of the Law “On Accounting” No. 402) – 5 years from the end of the reporting year or the date of last use.
  • For tax accounting (according to Article 23 of the Tax Code of the Russian Federation) – 4 years.

IMPORTANT! In some cases these deadlines may be extended. For example, representatives of the country’s investment projects are required to keep papers for 6 years. If a loss has occurred by the amount of which the tax base is reduced, you must retain documents on the loss throughout the reduction of the tax base.

The second category of documents is the company’s papers, which must be kept throughout its entire activity. These include:

  • Registration documentation.
  • Papers confirming the right to the property of the enterprise.
  • Minutes of organized meetings of founders.
  • Share issue papers.
  • Regulations on company divisions.
  • Lists of affiliates.
  • Expert opinions regarding any of the company’s activities.

How to create a list of accounting matters?

These documents may be required during inspections. They may be needed when interacting with various official bodies.

File cabinets for storing a4 and a6 formats

File cabinets are used to store and organize documents in A4 or FoolScape hanging folders. Manufacturers offer filing cabinets from 2 to 5 trays for storing A4 papers, up to 9 trays for A6 documents.

When choosing a product, in addition to the quantity, we recommend paying attention to the presence of an anti-tip device, the permissible load on the guides, and the possibility of using two formats (A4 and FoolScape).

For safety reasons, the anti-tipping device does not allow you to pull out more than one drawer, since when all trays are pulled out, a tipping moment occurs due to a shift in the center of gravity.

For file cabinet drawers, it is necessary to use guides with a load capacity of at least 40 kg. With a cabinet depth of 600 mm, the weight of the contents of one tray can reach 25-30 kg. To ensure a sufficient service life, the rated load of the guides should be 25-30% higher than the actual load.

Some manufacturers produce file cabinets in A4 format only. Due to this, they achieve lower production costs and, as a result, lower prices. If you need to store everything together (A4 FoolScape folders), then this option is not for you.


  1. Convenient storage of papers in hanging folders;
  2. Quickly find the necessary documents due to the possibility of systematization.


  1. High cost;
  2. A fully functioning example is difficult to find. Domestic manufacturers, as a rule, offer collapsible options made from thin sheets. After assembly, the upper tray often begins to touch the lower one when extended, and there is no possibility of adjustment. Scratches and chips appear.

Where to take waste paper

Reception points. Many large cities have businesses that accept recyclables. Usually they invite you to collection points where employees weigh waste paper and pay for each kilogram.

In my city I found five such enterprises. I just googled “hand over waste paper to Veliky Novgorod.” I sent everyone the same email, in which I specified the minimum batch, price per kilogram and working time. They only answered me from Vtorresursy LLC. Now I bring waste paper to them all the time.

Volunteers. Volunteers also collect waste paper. They organize collection points for recyclable materials and take everything collected to enterprises for recycling. When I first started collecting waste paper, I first saved the paper at home, and then handed it over during such promotions.

I throw caps from plastic bottles into the “hearts” that volunteers installed in our city. Funds from recycling caps are used to help seriously ill children

Recyclable materials can be brought in any quantity. The main condition: it must be clean and suitable for transportation. Waste paper is in piles tied with rope, bottles and cans are in boxes, lined with newspapers to prevent them from breaking. Packages must be rolled and compacted.

Points for collection of recyclable materials during promotions are organized on city streets. In Veliky Novgorod there are usually 13 such points.


Receipt of warranty parts is carried out by the buyer INDEPENDENTLY at the company’s warehouse, therefore (attention to buyers from other regions) transportation costs for the delivery of warranty parts are paid by the BUYER. In some cases, it is necessary to provide the defective part.

When considering such a dispute in court, the law enforcement agency will not even accept this agreement on the part of the seller. Therefore, study legislative documents and use them in your life.

The warranty period, issues of fulfillment of obligations under the seller’s and manufacturer’s warranty are regulated by Article 5 of this law. The warranty obligations of the manufacturer and distributor for the operation of the product during the specified service period are set out in Articles 19 and 29 of the Federal Law.

Term and terms of payment: cashless payment within 10 (ten) banking days from the date of receipt of funds, upon delivery, after signing the acceptance certificate for issued invoices.

The cost of the supplied goods is indicated taking into account the costs of transportation, insurance, storage, taxes, customs duties, fees and other mandatory payments (t.

PC 6 50 l., f. A4, white offset paper, hard cover, on the cover – “Petersburg Metro” 387. magazine of audit, accounting, Spanish. p/ladder, stirrups, ШТ 132 50 l., f. A4, white offset paper, hard cover, on the cover – “Petersburg Metro” 388.

Article 6 of the Law establishes the client’s right to quality work in the event of repair of a defective product during warranty.

Such work is paid for by the entrepreneur who sells the products or by the service center with which the business entity has entered into an agreement.

If defects in the goods received from the Supplier are identified before its acceptance by the Customer, including if there are claims regarding the quantity and (or) quality of the Goods, the Customer immediately notifies the Supplier of the identified defects in the goods.

Elimination of defects in the Product is carried out by the Supplier within ten working days from the date of receipt from the Customer of notification of identified defects in the product. Get full text 3.5. The Customer has the right to refuse the Product, the defects of which are not eliminated within the period established in clause 3.4 of this Contract. 3.6.

Simultaneously with the delivery of the Goods, the Supplier is obliged to transfer to the Customer the accessories and documents related to the Goods. 4. QUALITY AND PACKAGING OF GOODS 4.1.

The warranty period of the product has expired. The expiration of the warranty period of the product does not always exclude the possibility of returning or exchanging it if defects are found in it outside the warranty period.

The Goods are considered accepted by the Customer, and the Supplier is considered to have fulfilled the obligation to transfer the Goods to the Customer, from the moment the parties sign the acceptance certificate. 3.4.

Important! It is not profitable to calculate the period from the date of production of stationery! The product may be stored in a warehouse for a long time; in this case, it is better to check with the seller for the exact date of sale and calculate the warranty period from this date.

A4, white offset paper, hard cover, on the cover – “Petersburg Metro” 385. accounting journal, osm. tackle funds, fur. prisp ШТ 311 50 l., f. A4, white offset paper, hard cover, on the cover – “Petersburg Metro” 386. technical document registration journal.

A warranty obligation is a promise by one of the counterparties to the contract to compensate for damage or eliminate deficiencies independently in the event of problems, drawn up in writing and certified by the signature of the counterparty.

Warranty for components and components of the product The manufacturer may establish a warranty period separately for components or components of the main product (clause 3 of Article 19 of the Law on the Protection of Consumer Rights). The warranty period for them is calculated in accordance with the general procedure.

The legislation stipulates that manufacturers or sellers must assign guarantees to their goods. This site is not a mass media outlet.

As a print media, the magazine “Government Procurement.

ru” is registered by the Federal Service for Supervision of Communications, Information Technologies and Mass Media (Roskomnadzor), registration certificate PI No. FS77-70020 dated 05/31/2021.

Responsibility for violation of the rules for storing documentation

Administrative liability is imposed for improper storage of key securities of an enterprise. Let’s look at the articles that regulate this issue:

  • Article 15.11 of the Code of Administrative Offenses
    . Violation of the terms of storage of accounting documents is punishable by an administrative fine in the amount of 2-3 thousand rubles. This fine is imposed on officials.
  • Article 13.20 of the Code of Administrative Offenses
    . If documents are destroyed ahead of schedule or the conditions of their storage are violated, a fine of 100-300 rubles is imposed for ordinary employees, 300-500 rubles for officials.
  • Article 120 of the Tax Code of the Russian Federation
    . The absence of primary documentation and other important papers is an offense from the point of view of the Tax Code. If a violation of the law is detected during one tax period, the fine will be 10 thousand rubles. If the offense is not detected for the first time, the fine increases to 30 thousand rubles. If as a result of the destruction of documents there is a decrease in the tax base, a fine of 20% of the amount of tax deductions that were not transferred is paid. However, this fine should not exceed 40 thousand rubles.
  • Point 6
    . 8 Regulations on accounting documents No. 105.
    According to it, if documents are lost, the manager is obliged to organize a commission to investigate the causes of the incident.

IMPORTANT! Documents may be destroyed unintentionally. For example, the reasons for their loss may be force majeure (fire, flood) or theft or arson committed by intruders. In this case, it is necessary to record the fact of the incident. An opinion from the relevant services will be required.

For example, if there is a fire, you need a certificate from the fire inspection service. If documents are stolen or destroyed by an attacker, you will need a police certificate. These documents are necessary in order to confirm the fact that the company’s managers were not involved in the incident.

Rules and requirements for the storage of paper products

When creating conditions for storing paper, you need to take into account many nuances, which include lighting, temperature, air humidity, environmental pollution, the presence or absence of insects, pests, etc. Let’s look at each requirement separately.

  1. Air purity
    . Air consists of a variety of particles, gases, and fine particles that do not always have a positive effect on paper. They can be absorbed along with moisture and create combinations that lead to changes or damage to the fiber structure. In addition, dust, smoke, ash, and mold spores settle on handwritten or printed text and darken and distort it.
    To purify the air in special rooms for storing paper products, special ventilation filters based on potassium permanganate, aluminum or activated carbon are used.
  2. Light
    . Ultraviolet radiation in any form or degree is harmful to paper. It provokes damage invisible to the human eye – changes in color, paint, ink, darkening of the canvas, weakening of the fibrous structure.
    The rate at which paper wears out when exposed to light depends on its intensity and duration. In museums and libraries, the absence of light is impossible, therefore short-term illumination is allowed when working with documents or books with an intensity of 300-600 lux, and constant lighting should not exceed 10-50 lux in storage facilities, up to 150 lux during exhibition work.
  3. Temperature
    . The best temperature range for paper is a range of 200 C (plus or minus 50).
  4. Humidity
    . Humidity is the most important component of the best conditions for storing paper products. Air humidity in the room should not exceed 35-55%. If the humidity is characterized by changes, then the paper will become wavy; if it is higher than normal, the documents will become damp and covered with mold, succumbing to the influence of microorganisms and fungi; if lower, it will dry out and begin to deteriorate.
    To control the level of humidity in warehouses and storage facilities moisture meters with a probe are used
    . They allow you to quickly and easily measure the humidity between sheets of paper, and, accordingly, adjust its level using a humidifier or dehumidifier. Today on sale you can find many moisture meters that not only perform climate control, but also tell you how to normalize it.


  • Renting a container for storage – about 180 rubles/month. for 1 sq. m, if the container is unheated, about 1500 rubles/month, if the container is heated. The price depends on the conditions of the specific logistics company.
  • Mobility. The container can be easily moved to almost any distance by loading it onto special transport, a ship or an airplane. For example, you transport a container to a harvest site, and then to a retail outlet.
  • Durability. Containers consist of steel beams, which are lined with anti-corrosion sheets or steel profiles or plastic, so you can stack goods in them in several tiers (up to 5 or 6 tiers). This allows you to save space in the container and store things.
    Container type What to store Stackable Load that the container can withstand How many tiers can you store
    Plastic Medium-sized spare parts, food bulk cargo, semi-finished products The lower container can withstand up to 4000 kg Up to 5 tiers
    Metal (usually intended for transporting cargo by sea and rail) Equipment, furniture, machine parts 500 kg per 1 sq. m Up to 6 tiers
  • Compact: containers can be stacked. This saves warehouse space.
  • Tightness – does not allow dust and moisture to pass through
  • You can maintain optimal humidity using additional equipment (for example, an adiabatic humidifier maintains the humidity level for storing vegetables and fruits). If you need to store industrial or food products, you can find information about the temperature and humidity that will ensure their safety in this table or in paragraph 3.7 of the document “Sanitary rules for food trade enterprises. Sanitary rules and regulations. SanPiN″
Name of the stored product type Temperature, °C Relative humidity, %
Industrial goods
Electrical materials, cables, wires, radio and electrical equipment, automation devices, electrical measuring and lighting devices, etc. 8… 14 50
Plastics < 20 30…60
Equipment and machines for processing metal and wood; laboratory equipment, etc. 8… 14 <60
Tools:  gauges, patterns, rulers, compasses, taps, drills, cutters, etc. 5… 20 <60
Rubber and products made from it 0… 10 <60
Leather 5… 19 50…60
Textile materials 10… 16 <60
Paper, cardboard 15… 17 50…55
Non-ferrous metals:
lead, copper, zinc, etc.;
Ferrous metals, tools, silver of all brands, white tin 8… 12 30…50
Gas cylinders < 35 50
Oils 8… 12 <60
Chemical materials 8… 12 35…50
Acids > 5 35…50
Food products
Sugar 2… 4 <70
Tea <60
Starch 0… 15 <75
Spices 5… 15 <75
Soft drinks:
0… 10
Liquor products 10… 20 70…75
Grape wines 8… 16 70…75
Canned oils and vegetables, fish, vegetables, fruits 0… 10 <75

Review of applications

Applications are allowed only after checking the compliance of the procurement participant’s proposal with the requirements of the technical specifications and procurement documentation. The procurement commission reviews the first and second parts of applications, after which it determines the winner. For an electronic auction and request for quotations, the winner is the participant who offers the lowest price for the supplied goods.

Upon review of the first parts of the applications, the compliance of the order participants with the requirements of the procurement documentation and technical specifications is determined. If the proposal of a potential supplier does not comply with the terms of the documentation, then such an application is rejected.

All eligible suppliers take part in the auction and send the second part of the bids to the customer. At this stage, the conditions of the national treatment for paper products specified in Order No. 126n apply. The mechanism for applying national treatment is used in accordance with the chosen method of determining the supplier. For requesting quotes or proposals, the results of the procedure will be summarized as follows.

The winner will be the participant who supplies Russian-made paper, and a reduction factor will be applied to his price offer. For an electronic auction, a different mechanism applies. The winner is the participant who reduced the price the most during the auction.

The following rule applies: if the auction winner supplies paper manufactured in Russia, his final price offer does not change. If paper products are produced in a foreign country, the final price is reduced by 15%.

Countries that are members of the EAEU are not included in the number of foreign states: the Republic of Belarus, Kazakhstan, Armenia, Kyrgyzstan.

Paper storage guidelines

Many centuries have passed since the invention of the first paper, technologies have changed, different types of papers have appeared, but it is still necessary to follow certain recommendations for storage and use.

Recommendations for storing and preparing office paper for use.


Recommended storage conditions for office paper in its original packaging are a temperature of 15 degrees Celsius to 30 degrees Celsius and a relative humidity of 10–70%.

After storing and transporting paper for office use, before using it, be sure to acclimatize the paper to the humidity and air temperature of the room where it will be used. In this case, after opening the package, the relative humidity of the paper will not change, which will help avoid possible changes in the structure of the paper.

Before using the paper, keep it at office temperature for 24 hours

In cases where a large amount of paper is received and (or) a large temperature difference between the paper and the office, acclimatization of 72 hours is recommended.

The optimal climate for storing and using paper in the office is a temperature of 20 degrees Celsius and a relative humidity of 50%.

Manufacturers’ recommended storage conditions for paper:

1) Store paper in its original packaging, horizontally. Do not place heavy objects on stacks of paper, even if the paper is in its original packaging. Do not expose the paper to moisture or other conditions that could cause it to curl or wrinkle.

2) Avoid storing goods on the floor, as well as closer than 1 meter from heating appliances.

3) The paper is packaged in boxes of 5 packs, which protects the corners and edges of the sheets from damage, which is necessary for the smooth operation of printing equipment.

4) Packs of paper should not be placed vertically, stored on uneven surfaces, and should be unsealed before use.

5) The packaging of office paper protects it from moisture, so it is not advisable to leave the paper open for a long time. Otherwise, the paper will largely lose its properties.

6) Do not expose the paper to direct sunlight.

Preparing paper before use:

Leading manufacturers of office equipment recommend that before loading paper into the tray, fluff the stack to separate the sheets, reducing the likelihood of several sheets being fed into the machine.

Loading paper into the machine:

It is recommended to load paper into the printer or copier so that the side of the paper facing the seam of the stack is printed first to prevent the paper from creasing or jamming. Proper installation is especially important for duplex printers.

Some office paper manufacturers put an arrow on the short side of the paper ream indicating which side is recommended to put the paper into the printer or copier.

Compliance with national treatment

The application of the national regime in paper procurement is stipulated by Article 14 of 44-FZ. National treatment should be applied to certain products manufactured in foreign countries on an equal basis with goods produced in the Russian Federation. The rules are regulated by regulatory legal acts of the Government of the Russian Federation.

You can find out whether national treatment applies to purchased goods, works and services using the OKPD2 code. Order of the Ministry of Finance No. 126n dated 06/04/2021 “On the conditions for the admission of goods originating from foreign states or a group of foreign states for the purpose of purchasing goods to meet state and municipal needs” provides product codes by type of economic activity:

  • – coated paper for printing;
  • 17.23.14 – other paper and cardboard, used for writing or printing or other graphic purposes, embossed, corrugated or perforated. This group includes 5 investments for specific types of goods.

National treatment requirements are specified in the procurement documentation. The customer must require procurement participants to declare the country of origin of the purchased paper products. To do this, the government procurement participant only needs to indicate the country of manufacture in the application.

Storage periods for accounting documentation

The storage periods for financial statements, which include balance sheets, statements of losses, and the intended use of money, depend on its type:

  • Consolidated and annual – throughout the entire life of the enterprise.
  • Quarterly – 5 years.
  • Monthly – year.

ATTENTION! If an enterprise maintains quarterly or monthly reporting instead of annual reporting, then it must also be stored on an ongoing basis.

Let’s consider the storage periods for other documentation:

  • Tax returns, insurance payment calculations – 5 years. If there are no personal accounts or salary statements, this period increases to 75 years.
  • Tax cards, personal income data – 5 years. If there are no personal accounts or salary statements – 75 years.
  • Primary documentation on the basis of which accounting is maintained (bank papers, checks) – 5 years subject to regular audits.
  • Correspondence concerning business expenses of the enterprise – year.
  • Registers of personal income data and employee personal cards – 75 years.
  • Evidence of revaluation of fixed assets, property – throughout the entire life of the organization.
  • Papers relating to the sale of movable objects – 10 years.
  • Acts on the transfer of rights to real estate – throughout the entire life of the enterprise.

The minimum storage period for official documentation is 5 years.

Storage of writing instruments

Writing instruments need moderate humidity and temperature (up to 70%, 15-20°C). There are important aspects when storing pens: they should be positioned with the writing unit down vertically or horizontally. It is imperative to exclude access to oxygen, and for this it is better to store it in the manufacturer’s packaging. Can be stored in a tightly closed container. Avoid exposure to direct sunlight.

Felt-tip pens and markers are stored under the same humidity and temperature conditions. For better preservation, sealed packaging and horizontal position are required. The markers will not deteriorate if stored with the cap up, but if stored with the cap down, the products may leak.

The body of the pencils is made of wood, which absorbs moisture well, so they should have a good varnish coating. Pencils should not be allowed to fall. Nowadays, a body and core made of plastic is often used, which improves the durability of the products, but very often this leads to a deterioration in the quality of writing.

For all writing instruments, the material of manufacture must be taken into account. Plastic cases of pens, pencils, felt-tip pens, and packaging do not tolerate temperature changes and mechanical stress. When frozen, the plastic may crack.

I earned RUB 1,625

from recycling waste paper in a year and a half


Cardboard, miscellaneous

December 2021


February 2021

20 kg



What I passed When How many Paid
Cardboard May 2021 120 kg 480 R
Cardboard, miscellaneous March 2021 50 kg 200 R
Cardboard, miscellaneous October 2021 50 kg 200 R
Cardboard, books August 2021 40 kg 160 R
Cardboard, books July 2021 50 kg 150 R
Cardboard, books, miscellaneous September 2021 50 kg 150 R
Miscellaneous, books May 2021 40 kg 120
35 kg
Cardboard, miscellaneous
It seems to me that if you come to an agreement with the owners of retail outlets at markets or shopping centers, then you can get cardboard for free. A ton of cardboard with free removal costs an average of 4000 RUR. If you transport it yourself, you can count on 5-6 thousand per ton. Remember

Recycle waste. There will be less garbage around, and new products will be made from waste.

To find a recycling collection point in your city,

study the Greenpeace map.

It is not difficult to organize the collection of waste paper and its recycling.

The better the waste paper and the more of it, the more expensive it is. You can get rich from waste paper only if you sell it in tons.